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consent_shambhala_database_administrators [2019/04/25 23:01]
john_smith
consent_shambhala_database_administrators [2019/10/07 12:36] (current)
spigolo [SDB Code of Conduct]
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   * **Be the digital guardian in your area**: As an officer of Shambhala, protect and advocate for the protection of individuals (their digital rights and data about them).   * **Be the digital guardian in your area**: As an officer of Shambhala, protect and advocate for the protection of individuals (their digital rights and data about them).
   * **Be virtuous**: Shambhala gathers, records, and processes accurate data about people for their benefit. Therefore, do not send unwanted email or contact people without their consent. ​ Never mis-represent them or use Shambhala data or email to harass, abuse, or harm another person. ​   * **Be virtuous**: Shambhala gathers, records, and processes accurate data about people for their benefit. Therefore, do not send unwanted email or contact people without their consent. ​ Never mis-represent them or use Shambhala data or email to harass, abuse, or harm another person. ​
 +  * **Be precise**: Having good data requires precision and attention. As an SDB user you are responsible for the data's quality. Please comply to any recommandations that you might receive from the IT staff.  ​
   * **Obey applicable laws and regulations**:​ never use Shambhala email for spamming or for commercial or political purposes.   * **Obey applicable laws and regulations**:​ never use Shambhala email for spamming or for commercial or political purposes.
   * **Follow Shambhala’s policies**: Only use Shambhala data for official purposes and delete when no longer needed. Only share Shambhala data with trusted people who will also be bound by these terms of use. Unless required for purposes such as organizing local practice events, registration or financial management, data extracts from the SDB to be used in independent databases are not permitted.   * **Follow Shambhala’s policies**: Only use Shambhala data for official purposes and delete when no longer needed. Only share Shambhala data with trusted people who will also be bound by these terms of use. Unless required for purposes such as organizing local practice events, registration or financial management, data extracts from the SDB to be used in independent databases are not permitted.
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   * **Do not share your password with anyone**. ​ Use only strong, secure passwords and change them at least once a year, take care of the security of your passwords ​   * **Do not share your password with anyone**. ​ Use only strong, secure passwords and change them at least once a year, take care of the security of your passwords ​
   * **Do not use another system to manage Shambhala'​s data**. (Mailchimp and some other systems synchronize with the SDB and are approved for use.)   * **Do not use another system to manage Shambhala'​s data**. (Mailchimp and some other systems synchronize with the SDB and are approved for use.)
-  * **Do not copy SDB data** ​unless it's absolutely necessary; delete copied data when it's no longer needed (don't forget about deleting old backups, USB drives, cloud backups etc.) +  * **Do not copy/​paste ​SDB data**; delete copied data when it's no longer needed (don't forget about deleting old backups, USB drives, cloud backups etc.) 
-  * **Do not share SDB data with others** ​unless it's absolutely necessary; do not send SDB data via emails unless it's encrypted and password protected. ​+  * **Do not share SDB data with others** ​you have been authorized to do so by the IT staff; do not send SDB data via emails unless it's encrypted and password protected. ​
   * **Every email needs an opt-out footer**, so use a newsletter channel unless you explain the legitimate reason for your message.   * **Every email needs an opt-out footer**, so use a newsletter channel unless you explain the legitimate reason for your message.
-  * If your responsibilities include registration or approving edits by others, **you should log onto  the SDB on a regular basis (once a week). **+  * If your responsibilities include registration or approving edits by others, **you should log onto  the SDB on a regular basis (at least once a week). **
   * **Inform us if you don't need to access the SDB anymore.**   * **Inform us if you don't need to access the SDB anymore.**
   * **Read, contemplate,​ and agree to the latest code of conduct at least once a year** (you will be automatically reminded to do so)   * **Read, contemplate,​ and agree to the latest code of conduct at least once a year** (you will be automatically reminded to do so)
consent_shambhala_database_administrators.1556226089.txt.gz · Last modified: 2019/04/25 23:01 by john_smith