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consent_shambhala_database_administrators
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consent_shambhala_database_administrators [2019/03/06 11:05] spigolo [As a Shambhala Database (SDB) user you are agreeing to the following:] |
consent_shambhala_database_administrators [2020/11/18 18:57] (current) alicetoohey [Inactive users] |
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| - | ====== SDB Code of Conduct | + | ====== |
| + | As a user (administrator) you agree to the following SDB Code of Conduct and the specific rules listed below. | ||
| + | ====== SDB Code of Conduct ====== | ||
| * **Be the digital guardian in your area**: As an officer of Shambhala, protect and advocate for the protection of individuals (their digital rights and data about them). | * **Be the digital guardian in your area**: As an officer of Shambhala, protect and advocate for the protection of individuals (their digital rights and data about them). | ||
| * **Be virtuous**: Shambhala gathers, records, and processes accurate data about people for their benefit. Therefore, do not send unwanted email or contact people without their consent. | * **Be virtuous**: Shambhala gathers, records, and processes accurate data about people for their benefit. Therefore, do not send unwanted email or contact people without their consent. | ||
| + | * **Be precise**: Having good data requires precision and attention. As an SDB user you are responsible for the data's quality. Please comply to any recommendations that you might receive from the IT staff. | ||
| * **Obey applicable laws and regulations**: | * **Obey applicable laws and regulations**: | ||
| * **Follow Shambhala’s policies**: Only use Shambhala data for official purposes and delete when no longer needed. Only share Shambhala data with trusted people who will also be bound by these terms of use. Unless required for purposes such as organizing local practice events, registration or financial management, data extracts from the SDB to be used in independent databases are not permitted. | * **Follow Shambhala’s policies**: Only use Shambhala data for official purposes and delete when no longer needed. Only share Shambhala data with trusted people who will also be bound by these terms of use. Unless required for purposes such as organizing local practice events, registration or financial management, data extracts from the SDB to be used in independent databases are not permitted. | ||
| * **Be security minded**: Never share your password with others or bypass mechanisms designed to enforce these terms of use. | * **Be security minded**: Never share your password with others or bypass mechanisms designed to enforce these terms of use. | ||
| - | * **Enforcement**: | + | * **Enforcement**: |
| * **Persistent obligation**: | * **Persistent obligation**: | ||
| - | Why does Shambhala have these “terms of use”? To make privacy and other rules clear to everyone so that Shambhala’s tax status is protected, our email is not blacklisted, | + | Why does Shambhala have these “terms of use”? To make privacy and other rules clear to everyone so that Shambhala’s tax status is protected, our email is not blacklisted, |
| - | ====== As a Shambhala Database (SDB) user you are agreeing | + | ====== As an authorized |
| - | John here I would like to have a list of " | ||
| - | * **Do not share your password with anyone** | + | * **Do not share your password with anyone**. Use only strong, secure passwords and change them at least once a year, take care of the security of your passwords |
| - | * **Do not copy data from the SDB to another system** | + | * **Do not use another system |
| - | * **Do not use another system to manage Shambhalians personal | + | * **Do not copy/paste SDB data**; delete copied data when it's no longer needed (don't forget about deleting old backups, USB drives, cloud backups etc.) |
| - | * **Do not send emails | + | * **Do not share SDB data with others** you have been authorized to do so by the IT staff; do not send SDB data via emails |
| - | * **Inform us if you don't need to access the SDB anymore** | + | * **Every email needs an opt-out footer**, so use a newsletter channel unless |
| - | * **Connect on a regular basis (once a week) to the SDB to execute your "data Rota" | + | * If your responsibilities include registration or approving edits by others, **you should log onto the SDB on a regular basis (at least once a week). |
| - | * **Read and agree to the latest code of conduct at least once a year** (you will be automatically reminded to do so) | + | * **Inform us if you don't need to access the SDB anymore.** |
| + | * **Read, contemplate, | ||
| + | * **Protect your computer and other electronic devices from unauthorized access by others**; scan your devices for viruses and other malware on a regular basis. | ||
| + | * **Keep your software updated** | ||
| + | * **You must report any privacy breach** that you are aware of or if you notice any privacy or other threats related to SDB by contacting: [[mailto: | ||
| - | * Contact [[compliance@shambhala.org]]. | ||
| * See additional information here: | * See additional information here: | ||
| - | * You should [[https:// | + | |
| - | * Specific [[administrator_roles_and_privileges|roles and privileges]] according to your level of authorization. | + | |
| - | * Shambhala is bound by the European Union' | + | * Specific [[https:// |
| + | * Shambhala is bound by the European Union' | ||
| + | ====== Inactive Users ====== | ||
| + | * SDB admins who are inactive for more than 6 months will lose access. | ||
| + | * Reactivation after a period of inactivity is readily available [[https:// | ||
| + | * This new policy (as of July 2020) is instituted to reduce the list of inactive users. This helps to keep our data secure. | ||
consent_shambhala_database_administrators.1551866756.txt.gz · Last modified: 2020/07/01 17:15 (external edit)
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