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consent_shambhala_database_administrators [2019/04/25 23:01] john_smith |
consent_shambhala_database_administrators [2020/07/19 23:49] john_smith |
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* **Be the digital guardian in your area**: As an officer of Shambhala, protect and advocate for the protection of individuals (their digital rights and data about them). | * **Be the digital guardian in your area**: As an officer of Shambhala, protect and advocate for the protection of individuals (their digital rights and data about them). | ||
* **Be virtuous**: Shambhala gathers, records, and processes accurate data about people for their benefit. Therefore, do not send unwanted email or contact people without their consent. | * **Be virtuous**: Shambhala gathers, records, and processes accurate data about people for their benefit. Therefore, do not send unwanted email or contact people without their consent. | ||
+ | * **Be precise**: Having good data requires precision and attention. As an SDB user you are responsible for the data's quality. Please comply to any recommendations that you might receive from the IT staff. | ||
* **Obey applicable laws and regulations**: | * **Obey applicable laws and regulations**: | ||
* **Follow Shambhala’s policies**: Only use Shambhala data for official purposes and delete when no longer needed. Only share Shambhala data with trusted people who will also be bound by these terms of use. Unless required for purposes such as organizing local practice events, registration or financial management, data extracts from the SDB to be used in independent databases are not permitted. | * **Follow Shambhala’s policies**: Only use Shambhala data for official purposes and delete when no longer needed. Only share Shambhala data with trusted people who will also be bound by these terms of use. Unless required for purposes such as organizing local practice events, registration or financial management, data extracts from the SDB to be used in independent databases are not permitted. | ||
* **Be security minded**: Never share your password with others or bypass mechanisms designed to enforce these terms of use. | * **Be security minded**: Never share your password with others or bypass mechanisms designed to enforce these terms of use. | ||
- | * **Enforcement**: | + | * **Enforcement**: |
* **Persistent obligation**: | * **Persistent obligation**: | ||
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* **Do not share your password with anyone**. | * **Do not share your password with anyone**. | ||
* **Do not use another system to manage Shambhala' | * **Do not use another system to manage Shambhala' | ||
- | * **Do not copy SDB data** | + | * **Do not copy/ |
- | * **Do not share SDB data with others** | + | * **Do not share SDB data with others** |
* **Every email needs an opt-out footer**, so use a newsletter channel unless you explain the legitimate reason for your message. | * **Every email needs an opt-out footer**, so use a newsletter channel unless you explain the legitimate reason for your message. | ||
- | * If your responsibilities include registration or approving edits by others, **you should log onto the SDB on a regular basis (once a week). ** | + | * If your responsibilities include registration or approving edits by others, **you should log onto the SDB on a regular basis (at least once a week). ** |
* **Inform us if you don't need to access the SDB anymore.** | * **Inform us if you don't need to access the SDB anymore.** | ||
* **Read, contemplate, | * **Read, contemplate, | ||
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* Shambhala is bound by the European Union' | * Shambhala is bound by the European Union' | ||
+ | ====== Inactive users ====== | ||
+ | * SDB admins who are inactive for more than 6 months will be suspended | ||
+ | * Reactivation after a period of inactivity is readily available. | ||
+ | * This new policy (as of July 2020) is instituted to reduce exposure to mis-use from forgotten accounts. |