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consent_shambhala_database_administrators [2019/03/22 11:13]
spigolo [SDB Code of Conduct] 		consent_shambhala_database_administrators [2019/09/23 11:39]
spigolo [As an authorized Shambhala Database (SDB) user you agree to follow these rules:]
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   * **Do not share your password with anyone**.  Use only strong, secure passwords and change them at least once a year, take care of the security of your passwords    * **Do not share your password with anyone**.  Use only strong, secure passwords and change them at least once a year, take care of the security of your passwords 
   * **Do not use another system to manage Shambhala's data**. (Mailchimp and some other systems synchronize with the SDB and are approved for use.)   * **Do not use another system to manage Shambhala's data**. (Mailchimp and some other systems synchronize with the SDB and are approved for use.)
-  * **Do not copy SDB data** unless it's absolutely necessary; delete copied data when it's no longer needed (don't forget about deleting old backups, USB drives, cloud backups etc.) +  * **Do not copy/paste SDB data**; delete copied data when it's no longer needed (don't forget about deleting old backups, USB drives, cloud backups etc.) 
-  * **Do not share SDB data with others** unless it's absolutely necessary; do not send SDB data via emails unless it's encrypted and password protected. +  * **Do not share SDB data with others** you have been authorized to do so by the IT staff; do not send SDB data via emails unless it's encrypted and password protected. 
   * **Every email needs an opt-out footer**, so use a newsletter channel unless you explain the legitimate reason for your message.   * **Every email needs an opt-out footer**, so use a newsletter channel unless you explain the legitimate reason for your message.
- +  * If your responsibilities include registration or approving edits by others, **you should log onto  the SDB on a regular basis (at least once a week). **
-  * If your responsibilities include registration or approving edits by others, **you should log onto  the SDB on a regular basis (once a week). **+
   * **Inform us if you don't need to access the SDB anymore.**   * **Inform us if you don't need to access the SDB anymore.**
   * **Read, contemplate, and agree to the latest code of conduct at least once a year** (you will be automatically reminded to do so)   * **Read, contemplate, and agree to the latest code of conduct at least once a year** (you will be automatically reminded to do so)
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   * **Protect your computer and other electronic devices from unauthorized access by others**; scan your devices for viruses and other malware on a regular basis.   * **Protect your computer and other electronic devices from unauthorized access by others**; scan your devices for viruses and other malware on a regular basis.
   * **Keep your software updated**  (OS, browsers etc.) and work behind a firewall if at all possible.   * **Keep your software updated**  (OS, browsers etc.) and work behind a firewall if at all possible.
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   * **You must report any privacy breach** that you are aware of or if you notice any privacy or other threats related to SDB by contacting: [[mailto:[email protected]|[email protected]]].     * **You must report any privacy breach** that you are aware of or if you notice any privacy or other threats related to SDB by contacting: [[mailto:[email protected]|[email protected]]].  
  
consent_shambhala_database_administrators.txt · Last modified: 2020/11/18 18:57 by alicetoohey

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